· Take the first thirty minutes of your day to yourself.
Use this time to plan your day out. Create a realistic ‘To Do’ list every day with tasks that you can accomplish before and after meetings. When looking at your calendar to see what appointments you have scheduled that day, don’t freak out if you see that you have free time! That’s a good thing; take advantage of it! Go out to lunch with your staff or spouse. Make sure you get out of the office because it’ll help clear your mind and help spark creativity and motivation.
· Use a ‘Do Not Disturb’ Sign.
If your day seems to be one interruption after another, throw up a ‘Do Not Disturb’ sign on your door, put your phones on silent and put in a good hour’s worth of work. Once all of the distractions are gone, you’ll amazed at the amount of work you’ll accomplish.
· Try not to multitask.
I work hard at trying not to multitask, but sometimes it just happens. But accomplishing tasks can actually take longer while multitasking than completing them individually. Your work will also not be as efficient or to the standard it should be if you’re doing more than one task at once.
· Learn to not give people your attention instantly.
I’m sure your email and phones are constantly buzzing, but remember that if you’re in the middle of a task, just let it go for the moment. Putting your customers and clients first is very important, but if you’re in the middle of a job, let the email go for a second so that you don’t lose your train of thought.
· Try to leave your work at your office.
The goal to time management is being able to leave early and not have to bring your work home. Home should be where you relax and spend time with family and friends. It’s not healthy to work all the time, you need to take advantage of your free time!
If you’re looking for a great App to monitor your time and create to do lists, I recommend checking out Trello. You can also use it from your desktop if you don’t use it on your tablet or smart phone. It’s a great way to digitally store your daily to do lists and make sure it’s always on you.
If you have any good tricks of the trade to manage time in the office, tweet us @SHRCCI.